![]() ![]() During a guest’s stay, his/her stay is on a credit. Till the guest departs from the hotel the cashier is in charge for the guest folio. HOTEL FOLIO SERIALThus each folio contains a serial reference number for maintaining the chronological order. In order to perform the audit process the folios need to be maintained chronologically. Just after the guest entry the front desk clerk create a guest folio with the inclusion of: The balance column of the guest folio shows a progressive balance between debit and credit column which is determined by subtracting the credit amount from the debit amount. The amount of money that is payable by the guest to hotel is recorded on the debit column and the amount of money that is collected from the guest through setting his/her bill as well as advance deposits is recorded in the credit column. In the folio the posting is done consecutively in the order of transactions on a given date. Guest folio records each entry of guest transaction and the recording process is called posting. In computerized system the folios are kept in the computer and only printed out at the time of a guest check-out. ![]() In manual system Folios are maintained manually and kept in the folio rack at the front office cash.
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